Time of Event: (Max. 4-hour rental including clean-up) 

_______ a.m./p.m. to ____ a.m./p.m. ($450)

Time of Event: (Min. 5–6-hour rental including clean-up) 

_______ a.m./p.m. to ____ a.m./p.m. ($550)

Repass Time of Event: (Max. 4-hour rental including clean-up) _______ a.m./p.m. to ____ a.m./p.m. ($300)

Decoration three (3) hour block _______ a.m./p.m. to ____ a.m./p.m. ($100) .... ($50 an hr over 3)

QJ’s Banquet Hall                     

Facility Rental Reservation Form

1.    Fees and Deposits

a.     Fee Schedule. The facility rental fees are charged in full-hour increments and are listed on the Reservation form. ($450 up to 4 hrs. and $100 every hour after)

b.     Waivers. The rental fee for use of the Banquet Hall by governmental entities, individuals, and businesses for meetings, training, and events on Monday through Thursday is $250 per day. Full rates will apply for weekend events.

c.     Waivers. Non-profit associations that wish to use the facility for meetings, training, and events on Monday through Thursday will pay a fee of $250 per day. Full rates will apply for weekend events.

d.     Burial Benefit. The rental fee for use of the Banquet Hall for a repass is $300 for all renting parties (4 hrs max).

e.     Return of Retainer. Retainers will not be returned. Retainers are considered your holding fee for the Banquet Hall. 

2.    Rental Conditions.

a.     I understand that a retainer is required to be paid at the time of reservation. Payments may be made by Cash, Cash App, PayPal, and/or Bank Card (unless other arrangements are made in advance with the Event Coordinator). All fees will be deposited at the time of reservation. QJ’s Banquet Hall Coordinator reserves the right to cancel the scheduled event.

b.     I understand and assume full responsibility for any damage to the facility and equipment in the facility during the hours of my scheduled event. I further understand that if damages occur, QJ’s Banquet Hall Coordinator will provide Lessee with an estimate of repair costs from a licensed contractor, and Lessee will have five (5) days from receipt of the repair invoice to pay.

c.     I understand that the facility closes at 2 a.m. and must be vacated no later than 2 a.m. If provided, I understand that the facility keys must be returned to QJ’s Banquet Hall Coordinator immediately following my event. I further understand that my failure to end the scheduled activity at the designated time will result in additional fees, a rate of ($125 per hr.), as well as additional security fees. I further understand that my failure to end the scheduled activity may result in a six-month suspension from facility use.

d.     I understand that all renters/occupants' property must be removed from the facility at the time the facility is vacated. I understand that FOG machines are not allowed under any circumstances. I further understand that no objects are to be hung from the ceiling, walls, or doors, and that the throwing of rice, bird seed, or any foreign objects within the facility is strictly prohibited. I understand that the facility is a no-smoking facility.

I understand that QJ’s Banquet Hall Coordinator, or a designated agent has the authority to terminate the event if it becomes unruly.

e.     Cancellation. I understand that QJ’s Banquet Hall Coordinator reserves the right to cancel usage of the facility if, in the sole discretion of QJ’s Banquet Hall Coordinator, the facility is needed for emergency purposes or in the event of a natural or man-made disaster. Upon cancellation, QJ’s Banquet Hall Coordinator will return holding deposits and fees.

f.      If Alcoholic beverages are sold, a copy of the liquor license and or appropriate state permit shall be submitted to QJ’s Banquet Hall Coordinator seven (5) days prior to the event.

g.     Noise Conditions. I further agree to abide by the Town of Snow Hill’s noise ordinance, which is that the music shall not be heard if standing on the highway in front of the Banquet Hall.

1.    Security Requirements.

a.     Licensed security officers will be required throughout all functions when alcohol is served, sold, or otherwise provided or allowed in or on the facility grounds. This security is required to protect all parties involved. I acknowledge that if alcoholic beverages are served, sold, or otherwise provided or allowed on the facility grounds at my event, I am responsible for complying with all laws concerning the possession and consumption of such beverages including required Alcohol License.

b.     Licensed security officers act as independent contractors & are required to remain on site until the time the facilities are vacated. Lessee is required to provide their own license security officers.

1 to 75 Two (2) Securities

80+ Three (3) + Securities

c.     I further acknowledge that QJ’s Banquet Hall Coordinator has the right to demand additional fees for additional officers, EMS, and other personnel to attend the event if, in the opinion of QJ’s Banquet Hall Coordinator and the licensed security officers, the additional personnel are necessary to preserve the peace.

2.    Waiver of Liability.

a.     I understand that neither QJ’s Banquet Hall Coordinator is responsible for the loss or damage of any equipment, supplies, or property belonging to the Renter/Occupant or attendees.

b.     To the fullest extent permitted by law, the Renter/Occupant shall indemnify and hold harmless QJ’s Banquet Hall Coordinator from and against any claims, damages, losses, or expenses, including but not limited to attorney fees, which arise out of or in any way relate to, any and all personal injury, death and/or property damage in connection with their use of QJ’s Event Center. This includes any act or omission by QJ’s Banquet Hall or any of its representatives or employees. QJ’s Banquet Hall does not discriminate based on race, age, religion, or gender. QJ’s Banquet Hall is compliant and accessible to individuals with disabilities.

3.     Acknowledgement.

Applicant represents and certifies that:

a.     All information provided in this application is true and correct. Misrepresentation or erroneous information in this application constitutes grounds for denial of this and future applications for use of QJ’s Event Center.

b.     Applicants and users will bear all costs for clean-up and damages.

c.     QJ’s Banquet Hall shall not be liable for personal injury, loss, or damage to property.

d.     I have read the rules and regulations and understand the fee structures. I understand I must be at least 21 years of age for this application to be considered.

e.     QJ’s Banquet Hall requires that applicants provide security through a respectful and liable licensed security company for any function where alcohol is being sold, provided, or allowed on the premises or in the facility for events open to the general public. The applicant shall provide the full security cost receipt at the time of application. The contract for security services is between the applicant and licensed security company.

When a licensed security company is working in this environment at QJ’s Banquet Hall for an event, he/she is acting in his/her official capacity as an independent contractor providing these services. QJ’s Banquet Hall shall not be the holder of any other individual or company's deposits.

This facility rental reservation form is not binding until the applicant has signed it, and it has been signed by QJ’s Banquet Hall Coordinator or a designated representative.

Please remit all fees to QJ’s Banquet Hall Coordinator.